Communication of our basic social responsibilities
We have declared our commitment to thorough compliance in the AISIN Group Principles of Corporate Behavior. We have also formulated and communicated to all employees the Guidelines in Compliance with Social Responsibility to put the philosophy underpinning these principles into practice. Moreover, the president himself is leading our efforts to reinforce compliance.
Promoting compliance group-wide
All companies in the AISIN Group have formed a Business Ethics Committee or equivalent committee to discuss important matters concerning corporate ethics, such as compliance with laws and regulations, and set policies to address those matters. Directors attend these committee meetings and check on points such as compliance with laws such as the Antimonopoly Act and regulations about matters such as bribery, along with progress on proactive measures.
A consolidated Business Ethics Committee meeting was held in April 2018, attended by the presidents and directors in charge of compliance at our 14 main group companies. We aim to foster even closer cooperation throughout the Group in future and increase the caliber of our compliance activities even further.
Compliance education and training
Based on the belief that people are the key driving force in all compliance activities, AISIN Group provides information on the various laws and regulations through rank-specific education for employees and training for workplace managers and executive officers and is instilling compliance awareness throughout the Group.
In fiscal 2018, the Group sought to expand the scale and raise the level of its training programs, conducting training courses for management personnel in relevant departments of its 14 main Group companies on topics such as the Antimonopoly Act (the Act on Prohibition of Private Monopolization and Maintenance of Fair Trade) and the Product Liability Act. In October, AISIN Group Business Ethics Campaign Month was held, creating an opportunity for all employees to reflect on their normal routine and consider business ethics.
During our Business Ethics Campaign Month, we conducted compliance awareness surveys of all employees at all of the consolidated Group companies in Japan. In fiscal 2018, we received around 70,000 responses, and confirmed that compliance awareness is spreading and increasing in the workplace.
Also in fiscal 2019, the Compliance Promotion Department at Group headquarters is seeking to instill compliance awareness by conducting training for representatives from all relevant departments of our consolidated Group companies in Japan directly.
The AISIN Group intends to address any corruption with fines, penalties and/or termination of employment. We have not encountered any situations of this nature thus far, but have taken pre-emptive measures such as creating multilingual guidelines on prevention of bribery, which we have distributed to all of our companies worldwide.
Anti-corruption training is carried out actively at every location and level. Some areas where this takes place are 1) a topic in our compliance training for new directors in domestic group companies, 2) a topic in our stratified training in our main domestic group companies, 3) a topic in our compliance officer training in each department of our domestic group companies and 4) a topic in our top management training for top managers and department managers Aisin Seiki's overseas sub-consolidated companies. Each department assesses the risk of corruption where necessary, using a risk assessment sheet.
We also check whether any of our suppliers have received a directive from a public body or similar organization on suspicion of a violation of anti-bribery regulations, and whether our supplies have anti-bribery rules and frameworks in place. Relevant risk assessments are carried out.
Establishing a whistle-blower system to identify and correct inappropriate conduct
The AISIN Group has set up an office for reporting and consulting about corporate ethics (violations of various laws and regulations, such as monopolies, bribery, leaking of confidential information and human rights and labor issues such as harassment and unpaid overtime) and other compliance matters. We actively raise awareness about this service at times such as the AISIN Group Month for the Improvement of Corporate Conduct and Ethics. We engage with everyone in the AISIN Group, their families and our business partners (anonymous whistleblowing is permitted) to detect and eliminate any foul play as soon as possible. Whistleblowers receive thorough protection to ensure that they face no reprisal. There were 135 reports and consultations in FY2017, all of which were dealt with appropriately by the relevant departments.
We are also carrying out initiatives overseas, including a group-wide internal whistleblowing office in North America.